Privacy Policy

Introduction

This Privacy Policy explains how Executive Protection Inc. ("EPI," "we," "us," or "our") collects, uses, and handles personal information submitted through epi-jpsecurity.com (the "Website"). We are based in Tokyo, Japan, and we operate this Website in connection with security services provided by EPI Global, the international division of Executive Protection Inc.

This policy applies only to personal information submitted to EPI through this Website. It does not cover information you provide through other channels (in person, by phone, through a client engagement, or via the parent site at ex-pr.com).

Information We Collect

We collect personal information only when you submit it to us directly through one of two forms on the Website:

Contact Form ("Request a Security Consultation") — When you submit an inquiry, we collect:

• Name
• Email address
• Phone number (optional)
• Company name (optional)
• Service type of interest
• The message you write
• The fact that you provided consent

Career Application Form ("Apply Now") — When you submit a job application, we collect:

• Name
• Email address
• Position of interest
• Resume or CV file (PDF, DOC, or DOCX)
• Optional message
• The fact that you provided consent

We do not collect personal information from visitors who only browse the Website without submitting a form. The Website does not use third-party tracking, advertising cookies, or behavioral analytics tools.

We may use minimal technical information automatically generated by your browser (such as IP address) for the limited purpose of preventing automated abuse of our forms. This information is not stored long-term and is not associated with the personal information you submit.

Purpose of Collection

We collect personal information for the following purposes:

• Contact Form submissions are used to respond to your inquiry about EPI's services.
• Career Application submissions are used to review and evaluate your candidacy for employment at EPI Global.

We do not use personal information collected through this Website for marketing, advertising, profiling, or any purpose unrelated to responding to your inquiry or evaluating your application. We do not sell personal information.

How Long We Retain Information

We retain personal information only as long as reasonably necessary for the purposes described above.

• Contact Form inquiries are retained for the duration needed to respond to the inquiry and conduct any resulting business relationship. We periodically review and remove inquiry records that are no longer relevant.
• Career Application materials, including resumes, are retained for the duration of the recruitment process. Where permitted, we may retain application materials for a reasonable period after the conclusion of recruitment for future opportunities. You may request that we delete your application materials at any time by contacting us at the address below.

We do not commit to a specific retention period in this Policy. If you require specific information about how long your data has been retained, contact us at epi_global@ex-pr.com.

Who Has Access

Personal information submitted through this Website is accessible only to authorized EPI personnel who need it to respond to your inquiry or evaluate your application. This typically includes members of our HR and management teams in Tokyo.

We use the following third-party service providers to operate the Website and process submissions:

• Lovable Cloud (operated by Lovable) — Provides the backend infrastructure and processing layer for the Website. Form data passes through this infrastructure during submission.
• Resend — Delivers notification emails from our forms to our internal team. Form data is included in these emails.
• Cloudflare — Provides domain name services and traffic routing for the Website.

These providers process information on our behalf under their own privacy and security commitments. We do not authorize these providers to use your personal information for any purpose other than supporting the services they provide to us.

We do not share personal information with any other third party except where required by law (for example, in response to a lawful request from a Japanese government authority).

Where Information Is Stored

Personal information submitted through this Website is primarily processed by infrastructure located in Japan (Tokyo region). Some processing may occur on infrastructure operated by our service providers outside Japan. We work with providers who maintain reasonable security practices for international data handling.

Your Rights

Under the Act on the Protection of Personal Information (APPI), you have the right to:

• Request access to the personal information we hold about you
• Request correction of personal information you believe is inaccurate
• Request deletion of personal information, subject to any legal or operational obligations we may have to retain it
• Withdraw consent at any time for future processing (this does not affect processing that has already taken place)

To exercise any of these rights, contact us at epi_global@ex-pr.com. We will respond to your request within a reasonable period. We may require reasonable verification of your identity before acting on a request, particularly for deletion or access requests, to protect the security of your information.

We will respond in English or Japanese, depending on the language of your request.

Security

We take reasonable measures to protect personal information submitted through the Website, including encryption of data in transit (HTTPS) and limiting access to authorized personnel. However, no method of transmission or storage is completely secure. We cannot guarantee absolute security, and we recommend that you do not include highly sensitive information (such as government identification numbers or financial account information) in form submissions.

Children

The Website is intended for use by adults engaging in business or career inquiries with EPI. We do not knowingly collect personal information from individuals under 16 years of age. If you believe a minor has submitted information to us, please contact us so we can remove it.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make material changes, we will update the "Last updated" date at the top of this page. Continued use of the Website after a change indicates acceptance of the updated Policy.

For material changes affecting your existing data, where we hold contact information, we will make reasonable efforts to notify you directly.

Contact Us

If you have questions, concerns, or requests regarding your personal information or this Policy, contact us at:

Email: epi_global@ex-pr.com

Postal address:

We will respond to legitimate inquiries about personal information within a reasonable timeframe.